SPONSORS & VENDORS

Thank you for joining us at FightCon! We’re thrilled to have you with us for our second year! This document is intended to answer any questions and help you have the most successful show possible. Please read through in its entirety, and contact us with any questions.

Times & Dates:

Set-up ----------------------- Thurs 10/2 TBD

Expo ---- Fri 10/3 - Sat 10/4 9:00am-6:00pm

Take-down --------------------- Sat 10/4 TBD

Location/Venue:

Salt Palace Convention Center100 S W Temple St, Salt Lake City, UT 84101Halls 4-5

TO-DO LIST

Listed here is a to-do list for your convenience. See the remainder of the document for details and resources. Please read through this document in its entirety to be sure you are prepared and compliant with the law. FightCon does not accept responsibility for tax or permit violations.

PLANNING

Fill out and submit JP Display Rentals & add-ons

TBD

All forms completed and submitted

Sept 6

Schedule unloading time (if car is needed to unload in-venue)

TBD

PRE-EVENT SETUP 10/2

Check in (required)

TBD

Set-up (cars in venue only if scheduled!)

TBD

EVENT DAY-OF - 10/3-4

Coming Soon

TBD

GENERAL INFORMATION

REGISTRATION

  • If you are selling anything on site (physical goods, services, etc.) you must register here regardless of where your company is based. This information is collected and sent to the state of Utah for Special Event Sales Tax information.

REQUIRED DOCUMENTATION

  • First time vendors must fill out a new vendor application and email it to [email protected] to obtain a temporary tax ID. If you have any questions contact the Special Event Unit at (801) 297-6303.

  • By law, any hemp-related vendors must have a retail permit for the site, and have all products registered. Visit this website for registration, permit applications, and contact information for the Utah Department of Agriculture.

  • Those conducting massage, cosmetology, or body art services on site must apply for a temporary permit here.

  • Food & Beverage vendors: see below.

CHECK-IN & SETUP

  • You are allowed to come and set up your booth on Thursday, October 2. More details coming soon!

  • It is MANDATORY that you check in at the registration table.

  • You are NOT PERMITTED to start setting your booth up until you have been checked in.

  • If you are needing to drive a vehicle into the Hall, we will have a sign up sheet available no later than 2 weeks in advance of the show. This is permitted on a case-by-case basis, with priority given to large setups.

  • You must unload QUICKLY and then move your car out for others. You may not leave your car inside while you set up.

  • NO CARS are allowed in the Exhibitor Hall on Saturday.

  • NO SIGNS or any other items are permitted outside of your booth space without prior approval. Absolutely no signage on the air wall!

If you still need to finish setting up your booth on Friday morning, you can do so but you will need to bring everything in from your car in the parking lot. No exceptions.

FOOD & BEVERAGE POLICY

  • Food & beverage form must be completed if you are planning to sell or sample food products, regardless of size or packaging, and may or may not have a displacement fee attached. Fill out the application form and send to [email protected] for approval. Applications must be submitted no less than 30 days prior to the show (September 6th).

  • Sampling: Exhibitors who process or distribute food in their normal course of business and would like to distribute food samples may be allowed, provided their samples are no larger than bite size and the beverages are no larger than 2oz.

  • The product to be distributed must be the primary business of the exhibitor.

  • Alcohol in any size or form is not allowed for distribution.

  • Use of cooking equipment must have prior approval from the facility & fire department.

  • IF APPLICABLE, the exhibitor must obtain a Temporary Food Permit from the Salt Lake  Valley Health Department. SLVHD is located at 788 E. Wood Oak Lane Murray, Utah;  385-468-3845.

  • The Health Department’s main concern with sampling is bare hand contact by workers  and customers. When portioning samples on site, gloves are not enough; a  handwashing station is required. Please call the SLVHD with any questions.

  • Food and beverage items used as traffic promoters MUST be purchased from Sodexo Live! catering department 385.235.6279 

  • Items considered not readily consumable onsite (jams, sauces, salsas) can be sampled  and sold, but must receive written approval.

  • Fundraising and/or charity groups will not be allowed to sell food inside or outside the  building.

RESOURCES

JP Display Exhibitor Services

JP Display is the Exclusive Exhibitor Services Contractor for FightCon 2024. Services include the following:

  • Booth Packages

  • Booth Furnishings

  • Electrical Service

  • Material Handling

  • Labor

  • Design Services

Informational kit and order forms coming soon!

Wi-Fi & OTHER SERVICES

  • Wi-Fi is available for free in the lobby areas.

  • A daily option is available on-site for $15/device/day. For higher speeds or special requests, find out more under the WIRELESS INTERNET section here.

Internet, cable, water, gas, and mobility scooters & wheelchair rentals are available through the event center are is not included. Order in advance here for discounted rates!

EXHIBITOR PASSES

  • Exhibitor passes are for vendors & booth workers only.

  • If you require more passes than included in your package, please reach out to Allie for more details.

  • We will create a promo code for 15% off for your friends and family to come visit you at the show! Stay tuned for that code.

HOTEL OPTIONS

We have contracted with several hotels nearby the Expo Center to gain access to specialized rates. More information coming soon!

MISCELLANEOUS

  • The venue map is currently rendering. Booth placement will be finalized no later than 2 weeks prior to the event. If your booth or sponsorship comes with custom placement, we will contact you in the order of sponsors, then booth add-ons, in the order that contracts were signed.

  • For now, you can view the SPCC map HERE. We are taking over halls 4 & 5.

  • The event schedule will be provided no later than 1 week prior to the event. Check back here for updates.

  • We have created some approved social media templates for you to use! Place your logo in the empty space, and tag us on Instagram @fightconexpo or on Facebook at FightConExpo. We would also love it if you shared some of our videos!

  • 4FX Productions AV/audio/TV/Lights/speakers/truss structures, etc. rentals, contact Marcus at 801-549-7325 or [email protected].

MARKETING MATERIALS

  • There are a number of marketing materials available to you! We will upload them periodically to THIS FOLDER.

  • They include:

IMPORTANT ITEMS TO NOTE

  • A fire watch is required to be on site if more than 300 square feet are covered in one area: for example, a 20'x20' canopy or four 10'x10' canopies in a row. Please contact Allie if you need Fire Watch.

  • No drones allowed inside the venue.

  • It is illegal in the state of Utah to sell vape-able nicotine or THC products in a mobile setting. Please do not bring these items to sell on site. We are not responsible should you choose to do so, and legal action is pursued.

  • Water Features have specific requirements. Check this document for all relevant information.

  • If you receive an email from someone offering to sell vendor information, IT IS A SCAM and in no way affiliated with FightCon. Ignore and mark as spam.

TEAM

For any urgent questions or clarifications about the event or this checklist, kindly reach out to our event team:

Alexandra Kennedy

Event Director

[email protected] | 801-770-2577

1

EVENT

10

COMBAT SPORTS

12

SEMINARS

5000+

ATTENDEES

FIGHTCON EXPO

SALT PALACE CONVENTION CENTER

Oct. 3-4, 2025

Copyright 2025 . All rights reserved